What attire does the band perform in?
For most private events the band is in formal attire; tuxedo’s for the men and a cocktail dress for the female vocalist. However, often clients find other dress formal wear is more appropriate. Be sure to specify if you wish for the band to wear something other than “Tuxedo attire”. Also make sure to specify if any “theme” related attire is requested.
When does the band arrive to setup?
Expect us to arrive a minimum of TWO hours before the band start time. Earlier setups can be obtained per quote. We sometimes set up in neat and venue-appropriate clothing but not in our formal wear.
When will the Bandleader contact you to discuss your event?
In general, Hoopla asks that you submit the Event Worksheet provide to us via email upon booking, about six weeks prior to your event. We will then schedule a phone conference where you and the band coordinator will begin to discuss the specifics of your event. Also, please feel free to contact us at any time with any of your questions, details or concerns.
How many breaks does the band take?
Generally the band starts the night introducing the bridal party, performing special dances, toasts, and dinner music for approximately one hour. At this time, the band breaks to refresh themselves and change attire. A meal is greatly appreciated but not expected. We then play a one hour set and break for 15 minutes sharp and this carries on throughout the evening.
How can I be sure you won’t be too loud?
A sound technician, professional sound system and stage lighting are all included in our package. The musicians perform with a volume controlled amplifier and are experienced performers who have played hundreds of events, both boisterous and intimate. We will compensate for the room and crowd size in order to create a comfortable ambiance. If elderly people are in attendance, it is generally a good idea to seat them at a table away from where the music will be performed, so that hearing aids don’t pick up “feedback”. Music during cocktail hour and dinner will always be enjoyable and conductive to conversation. If for any reason the music is still too loud, it is always okay to request that the volume be reduced.
Do you need a deposit to hold my date?
When you are ready, we put a contract together with initial details for your event. The signed agreement and deposit will be required in order to save the date. The remaining balance is due 14 days prior to the event date. Payments can be in the form of cash, personal check, or certified check. You will be given a contract to protect your deposit.
How is price determined?
Our rates are determined by the month, day of the week, time of day and location for which an event is scheduled.
Music is a very important part of my celebration – how can I guarantee that Hoopla Band will be available for my event date?
The best way to guarantee our availability is to check in with us before finalizing your plans (venue, other venders, etc.) We’re always happy to pencil in a tentative date and give you the right of first refusal until your arrangements are confirmed.
Can Hoopla provide music for my ceremony and cocktail hour as well?
Absolutely. A pianist for cocktail hour is part of our standard package and duo’s and trio’s can be arranged as well if desired. On site ceremony music is easily added to your entertainment package with a variety of different music options from which you can choose.
Is the band I see, the band I’ll get?
Yes. We do not utilize a phone book of “on-call” musicians. There is no “Hoopla Band I, II, II,” so barring extraordinary circumstances, the musicians you hire will be the same musicians onstage at your event. We are a BAND first and foremost and you’ll find the same 9 members performing together at every event.
Can Hoopla facilitate my introductions, toasts/speeches, cake cutting ceremony, etc.?
Certainly. An emcee is included in our standard package and will be available throughout your event. From lining up the bridal party before their introductions and getting a wireless mic to the best man or maid of honor’s hand at the right moment to hosting live auctions for fundraisers and awards ceremonies for corporate events-we have you covered.
I have a wide array of age groups attending my event. Can Hoopla play something for everyone?
We pride ourselves on our wide ranging repertoire with both male and female vocalists plus a full 3 piece horn section. We can (and do) play any music from any era. As we’ve often said, our goal at every event is to get everyone in attendance – from oldest to youngest – on the dance floor all night and send them home exhausted.
I have a few special music requests that I don’t see on your song list – will you learn them for my event?
We are always happy to learn new music for your event. We do ask for 2-4 weeks advance notice in order to all enough time for the song(s) to be arranged, learned and added to our play list.
I have never see Hoopla in person. Can I arrange to attend a live performance?
No problem at all. We’ll be happy to invite you to one of our public performances and will also let you attend one of our rehearsals to hear and meet the band. Please feel free to bring along you fiancée, parents, etc. We’ll play a wide variety of music and explain our role in the events of your big day. Hang around after and we will be glad to answer any questions you may still have.
My event is not being held in the Northeastern Pennsylvania area. Does Hoopla travel?
We most certainly do! Though much of our performances scheduled are centered on the Northeastern Pennsylvania’s region, we will travel to any location. Of course there may be a surcharge for traveling 75 miles or more from our home base in Wilkes-Barre.
My venue has a list of vendor guidelines and insurance requirements – will this pose any problem?
It should not be a problem at all. We have appeared at nearly every major event venues and are very familiar with most of their policies. We are most happy to be in full compliance with any reasonable request in order to make certain your event day flows smoothly.
My question isn’t covered in this FAQ – now what?
Please just contact Nick at 570-262-2507 or 570-824-2373 or email him at firstname.lastname@example.org.